FAQ for Applicants

  1. Has NYSCA announced their FY2022 Grant Opportunities? 

  2. I am new to NYSCA: How can I prequalify my organization? 

  3. Regarding the Prequalification requirement, is an extension available in Grants Gateway for Document Vaults for COVID-related delays in uploading financial documents or Charities Bureau filings?   

  4. When will NYSCA issue contracts for FY2022 multiyear grants?  

  5. Are you planning any events or information sessions for the FY2022 application process?

  6. What artistic commissions are available in FY2022?

1. Has NYSCA announced their FY2022 Grant Opportunities? 

New York State Council on the Arts (NYSCA) has announced our FY2022 Opportunities. Please visit our FY2022 page here: https://arts.ny.gov/FY2022FundingOpportunities to learn more. There will be no Regional Economic Development Council (REDC)/NYSCA program this year. However, please note that the funding that has typically been allocated to our REDC program will be allocated to other NYSCA grant programs this year. 

2.  I am new to NYSCA: How can I prequalify my organization? 

Applicants to NYSCA must go through the NYS “Prequalification” process on the NYS Grants Gateway website. You need to finish before you can apply for a NYS grant. 

Getting Prequalified is a two-step process that can start at any time. We recommend you start as soon as possible.

Step 1: Register: Take the first step now by emailing the Grants Gateway team at [email protected] to request registration.   You will need to complete, sign/notarize and email the forms found here found here at https://grantsmanagement.ny.gov/register-your-organization. Attachments must be in Microsoft Office compatible form (i.e. Word, Excel, PDF, etc).  Grants Gateway will then email you the sign-in instructions and a Grants Gateway Document Vault ID. (Tip: Write down your ID as you will need it to apply to NYSCA.)

Step 2: Submit Vault for Review and Prequalify: Log onto the Grants Gateway website (https://grantsgateway.ny.gov/IntelliGrants_NYSGG/login2.aspx) and create and submit a “Document Vault.”  You will fill out online forms about your policies and practices and upload key documents.  A Prequalification Specialist will review your Vault and either “Prequalify” you or suggest modifications.  Find basic instructions and checklists here: https://grantsmanagement.ny.gov/get-prequalified.  Please contact [email protected] if you have any questions. 

NYSCA and Grants Gateway are not likely to resolve any issues by the application deadline in any Vault submitted less than 7 days before an application deadline.

More resources:

Signup for weekly live webinars with the Grants Gateway team: https://grantsmanagement.ny.gov/live-webinars#registration-and-prequalification.

Email or call Grants Gateway team M-F: (518) 474-5595; [email protected].

Document Vaults in modification, review or open status are not considered Prequalified.

No FY2022 applications will be submitted in Grants Gateway. See https://arts.ny.gov/FY2022FundingOpportunities to learn more about submitting applications in FY2022.

The above FAQ answer is an excerpt from section 7 of the FY2022 application manual.

3.  Regarding the Prequalification requirement, is an extension available in Grants Gateway for Document Vaults for COVID-related delays in uploading financial documents or Charities Bureau filings?   

Yes.  You may make a Grants Gateway COVID-19 Extension Request for your Charities Bureau filing on form 500 or 410 and annual financial statement.  You may request an extension of 6 months. Upload a brief request into the upload box for each of these documents in the Vault.  The request can be in PDF or Word. A sample request form is here: https://grantsmanagement.ny.gov/system/files/documents/2020/04/covid-19-financial-document-extension-request.pdf

Grants Gateway is not providing an extension for the IRS Form 990.  Please contact our Prequalification Specialist [email protected] if you have any questions.  

4. When will NYSCA issue contracts for FY2022 multi-year grants? 

If you have a previously-awarded multi-year grant for FY2022:

  • You do not need to re-apply to receive the FY2022 grant period.
  • You also do not need to update any information on the NYSCA.org grantee website (other than any change in contact information).
  • NYSCA will send acceptance and contracting instructions in June 2021.
  • NYSCA expects to issue contracts for multi-year grants in summer of 2021. 
  • You must be Prequalified in Grants Gateway at the time of payment of a multi-year grant.
  • Document vaults in modification, review or open status are not considered Prequalified. Units of local government and Indian Tribes are exempt from the Prequalification requirement 
  • You must submit any outstanding, overdue NYSCA final reports. 

This FAQ answer is an excerpt from section 7 of the FY2022 application manual.

As stated in Section 7 of our FY2022 Application Manual

To be eligible for a FY2022 Support for Organizations grant, you must decline your previously-awarded General Support and/or Project Support grant(s) for the FY2022 grant period before the application deadline for FY2022 Support for Organizations.  If you have a previously-awarded General Support and/or Project Support grant for FY2022, but prefer to decline those in order to apply for FY2022 NYSCA Support for Organizations, please do the following:

  1. Submit a written notification to appropriate NYSCA Program staff by the FY2022 application deadline.
  2. Past funding is no guarantee of future funding.
  3. If you do not decline the previously-awarded General Support and/or Project Support grant(s) by the application deadline, you will not be eligible for FY2022 Support for Organizations, and your application for FY2022 Support for Organizations will not be reviewed.
  4. Past funding is no guarantee of future funding.
  5. Click here to review the other eligibility requirements in the FY2022 NYSCA Support for Organizations Guidelines at:  www.nysca.org/downloads/guidelines/FY2022/FY2022_Guidelines_Org_Support.pdf
  6. The Project Support categories subject to the above guidance are:
    • Book & Literary Magazine Publication
    • Community Music Schools
    • Exhibitions & Installations
    • Instruction & Training
    • Organizational Capacity Building
    • Professional Performances
    • Project Support
    • Project Support – Community-Based Learning
    • Project Support-Pre-K-12 In-School Programs
    • Project Support – Presentation
    • Public Programs
    • Services to the Field
    • Workspace Facilities

5. Are you planning any events or information sessions for the FY2022 application process?

Yes. We will be hosting virtual events once opportunities are announced. Links to the signup for all events will be posted. Events will be recorded if you cannot attend a virtual event

Please note: Attending webinars and contacting NYSCA staff is optional. It has no bearing on the review of an application.

    6. What artistic commissions are available in FY2022?

    Choreography Commissions, Film, Media, and New Technology, Folk and Traditional Arts, Interdisciplinary, Literature, Theater Commissions, Visual Arts. For more information, please see Support for Artists Guidelines here: https://arts.ny.gov/FY2022FundingOpportunities.