FAQ for Applicants

  1. Has NYSCA announced their FY2022 Grant Opportunities and how do I apply? 

  2. I am new to NYSCA: How can I prequalify my organization? 

  3. Regarding the Prequalification requirement, is an extension available in Grants Gateway for Document Vaults for COVID-related delays in uploading financial documents or Charities Bureau filings?   

  4. When will NYSCA issue contracts for FY2022 multiyear grants?  

  5. Are you planning any events or information sessions for the FY2022 application process?

  6. What artistic commissions are available in FY2022?

  7.  I am an arts organization with a public university affiliation; can I apply?

  8. How can my organization demonstrate revenue loss when applying for Round 3: Recovery Grants?

  9. I need to submit a change request for my Restart NY: Rapid Live Performance Grant, what should I do?

  10. The first Managerial & Fiscal bullet in Support for Organizations and Special Opportunities refers to a "submitted financial budget for FY19" but you only ask for an upload of the last 2 years. Do we have to upload three organizational budgets (2019-2020-2021) or two (2020-2021)?

1. Has NYSCA announced their FY2022 Grant Opportunities and how do I apply? 

New York State Council on the Arts (NYSCA) has announced our FY2022 Opportunities. Please visit our FY2022 page here: https://arts.ny.gov/FY2022FundingOpportunities to learn more. 

The NYSCA FY2022 Application Portal is now open. Click here or visit https://nysca.smartsimple.com to start your application. No organizations are preregistered in this portal.

You can review the FY2022 Technical Application Submission Instruction here or by visiting, https://arts.ny.gov/FY2022FundingOpportunities. View a step-by-step webinar on registering and applying in the NYSCA FY2022 Application Portal at https://youtu.be/r0ikQtAw6J0.

There will be no Regional Economic Development Council (REDC)/NYSCA program this year. However, please note that the funding that has typically been allocated to our REDC program will be allocated to other NYSCA grant programs this year. 

2.  I am new to NYSCA: How can I prequalify my organization? 

Applicants to NYSCA must go through the NYS “Prequalification” process on the NYS Grants Gateway website. You need to finish before you can apply for a NYS grant. 

Getting Prequalified is a two-step process that can start at any time. We recommend you start as soon as possible.

Step 1: Register: Take the first step now by emailing the Grants Gateway team at [email protected] to request registration.   You will need to complete, sign/notarize and email the forms found here found here at https://grantsmanagement.ny.gov/register-your-organization. Attachments must be in Microsoft Office compatible form (i.e. Word, Excel, PDF, etc).  Grants Gateway will then email you the sign-in instructions and a Grants Gateway Document Vault ID. (Tip: Write down your ID as you will need it to apply to NYSCA.)

Step 2: Submit Vault for Review and Prequalify: Log onto the Grants Gateway website (https://grantsgateway.ny.gov/IntelliGrants_NYSGG/login2.aspx) and create and submit a “Document Vault.”  You will fill out online forms about your policies and practices and upload key documents.  A Prequalification Specialist will review your Vault and either “Prequalify” you or suggest modifications.  Find basic instructions and checklists here: https://grantsmanagement.ny.gov/get-prequalified.  Please contact [email protected] if you have any questions. 

NYSCA and Grants Gateway are not likely to resolve any issues by the application deadline in any Vault submitted less than 7 days before an application deadline.

More resources:

Signup for weekly live webinars with the Grants Gateway team: https://grantsmanagement.ny.gov/live-webinars#registration-and-prequalification.

Email or call Grants Gateway team M-F: (518) 474-5595; [email protected].

Document Vaults in modification, review or open status are not considered Prequalified.

No FY2022 applications will be submitted in Grants Gateway. See https://arts.ny.gov/FY2022FundingOpportunities to learn more about submitting applications in FY2022.

The above FAQ answer is an excerpt from section 8 of the FY2022 application manual.

You can read our blog on Prequalification here: https://arts.ny.gov/PrequalificationTips

You can watch our webinar on prequalification here: https://arts.ny.gov/FY2022Webinars

3.  Regarding the Prequalification requirement, is an extension available in Grants Gateway for Document Vaults for COVID-related delays in uploading financial documents or Charities Bureau filings?   

Yes.  You may make a Grants Gateway COVID-19 Extension Request for your Charities Bureau filing on form 500 or 410 and annual financial statement.  You may request an extension of 6 months. Upload a brief request into the upload box for each of these documents in the Vault.  The request can be in PDF or Word. A sample request form is here: https://grantsmanagement.ny.gov/system/files/documents/2020/04/covid-19-financial-document-extension-request.pdf

Grants Gateway is not providing an extension for the IRS Form 990.  Please contact our Prequalification Specialist [email protected] if you have any questions.  

4. When will NYSCA issue contracts for FY2022 multi-year grants? 

If you have a previously-awarded multi-year grant for FY2022:

  • You do not need to re-apply to receive the FY2022 grant period.
  • You also do not need to update any information on the NYSCA.org grantee website (other than any change in contact information).
  • NYSCA will send acceptance and contracting instructions in June 2021.
  • NYSCA expects to issue contracts for multi-year grants in summer of 2021. 
  • You must be Prequalified in Grants Gateway at the time of payment of a multi-year grant.
  • Document vaults in modification, review or open status are not considered Prequalified. Units of local government and Indian Tribes are exempt from the Prequalification requirement 
  • You must submit any outstanding, overdue NYSCA final reports. 

This FAQ answer is an excerpt from section 7 of the FY2022 application manual.

As stated in Section 7 of our FY2022 Application Manual

To be eligible for a FY2022 Support for Organizations grant, you must decline your previously-awarded General Support and/or Project Support grant(s) for the FY2022 grant period before the application deadline for FY2022 Support for Organizations.  If you have a previously-awarded General Support and/or Project Support grant for FY2022, but prefer to decline those in order to apply for FY2022 NYSCA Support for Organizations, please do the following:

  1. Submit a written notification to appropriate NYSCA Program staff by the FY2022 application deadline.
  2. Past funding is no guarantee of future funding.
  3. If you do not decline the previously-awarded General Support and/or Project Support grant(s) by the application deadline, you will not be eligible for FY2022 Support for Organizations, and your application for FY2022 Support for Organizations will not be reviewed.
  4. Past funding is no guarantee of future funding.
  5. Click here to review the other eligibility requirements in the FY2022 NYSCA Support for Organizations Guidelines at:  www.nysca.org/downloads/guidelines/FY2022/FY2022_Guidelines_Org_Support.pdf
  6. The Project Support categories subject to the above guidance are:
    • Book & Literary Magazine Publication
    • Community Music Schools
    • Exhibitions & Installations
    • Instruction & Training
    • Organizational Capacity Building
    • Professional Performances
    • Project Support
    • Project Support – Community-Based Learning
    • Project Support-Pre-K-12 In-School Programs
    • Project Support – Presentation
    • Public Programs
    • Services to the Field
    • Workspace Facilities

5. Are you planning any events or information sessions for the FY2022 application process?

Yes. You can visit our FY2022 Webinars Page to watch our series of webinars. Links to the signup for all events will be posted. Events will be recorded if you cannot attend a virtual event

Please note: Attending webinars and contacting NYSCA staff is optional. It has no bearing on the review of an application.

    6. What artistic commissions are available in FY2022?

    Choreography Commissions, Film, Media, and New Technology, Folk and Traditional Arts, Interdisciplinary, Literature, Theater Commissions, Visual Arts. For more information, please see Support for Artists Guidelines here: https://arts.ny.gov/FY2022FundingOpportunities.

    7. I am an arts organization with a public university affiliation; can I apply?

       Please read the eligibility requirements under the applicable Guidelines. As stated in such Guidelines, additional information is required to determine your eligibility.  You should to submit information in accordance with this form as soon as possible prior to the application deadline. 

      8. How can my organization demonstrate revenue loss when applying for Round 3: Recovery Grants?

      Update as of 8/5/21

      A decline in total annual revenue (excluding restricted capital income) by comparing two similar documents - one from before and one from after the start of the pandemic. You can do this in any one of the following ways:  

      1. Compare 990s: 

      •  a. Pre-March 2020: IRS Form 990 for your fiscal year ending in either 2019 ​or 2020 (if 2020 includes some portion of pre-pandemic operation);  
      • b.  Post-March 2020: IRS Form 990 for your fiscal year ending in 2020 OR 2021 (whichever shows sufficient loss).  

      2. Compare board-approved financial statements organized by your fiscal year: 

      • a. Pre-March 2020: an income and expense comparison (or profit and loss statement) for your fiscal year ending in either 2019 or 2020 (if 2020 includes some portion of pre-pandemic operation), signed by your board chair or treasurer;  
      • b. Post-March 2020: an income and expense comparison (or profit and loss statement) for your fiscal year ending in 2020 or 2021 (whichever shows sufficient loss), signed by your board chair or treasurer. 

      3. Compare board-approved financial statements for the 12 months immediately before and immediately after the start of the pandemic

      • a. Pre-March 2020: an income and expense comparison (or profit and loss statement) for the 12-month-period from March 1, 2019 - February 28, 2020, signed by your board chair or treasurer; 
      • b. Post-March 2020: an income and expense comparison (or profit and loss statement) for the 12-month-period from March 1, 2020 - February 28, 2021, signed by your board chair or treasurer.   

      9. I need to submit a change request for my Restart NY: Rapid Live Performance Grant, what should I do?

      Updated as of 8/5/21

      We recognize that the planned activities proposed in your Restart NY application may change.

      If you are planning on undertaking the same activities as your application, but at a different date (but still before December 31, 2021) or a different location (but still in New York State).

      If you are planning on undertaking the same activities as your application, but it has a different title

      If you are planning on undertaking the same activities as your application, but planning to use the award for different expenses (but are still planning to spend 60% on artists/creative professionals)  

      • You do need to apply for a modification. Submit an email with proposed changes to help [email protected].

      If you cannot undertake the same activities as your application, but you are planning other live, in person performance programming that meets Restart NY Eligibility requirements (60% of award paid to artists/creative professionals, activities still before December 31, 2021, etc.)

      • You do need to apply for a modificationSubmit an email with proposed changes to help [email protected].

      If you are planning on undertaking the same activities as your application, but you would like a different grant title

      • You do not need to apply for a modification. Grant titles do not need to be changed.

      If you are planning on undertaking the same activities as your application, but at after December 31, 2021

      • You do need to apply for a modification. Submit an email with proposed changes to help [email protected]

      If you cannot undertake the same activities as your application, but you are planning other live, in person performance programming after December 31, 2021

      • You do need to apply for a modification. Submit an email with proposed changes to help [email protected]

      10. The first Managerial & Fiscal bullet in Support for Organizations and Special Opportunities refers to a "submitted financial budget for FY19" but you only ask for an upload of the last 2 years. Do we have to upload three organizational budgets (2019-2020-2021) or two (2020-2021)?

      Updated as of 8/18/21

      You only need to upload organizational budgets for the past 2 years (2020 and 2021). To answer the first bullet, please share with us artist compensation practices in place prior to the pandemic.