1. Where do I find other information on managing my current grant?
3. Since Vaults expire annually, how do I check my Vault status?
1. Where do I find other information on managing my current grant?
See Manage Your Grant page for additional detailed information on Reports, Signing Your Contracts, Audit Letters, Crediting NYSCA and Vendor Responsibility.
2. I am a current NYSCA grantee and planning to apply for a new grant opportunity in FY2024, what steps do I need to take to ensure I’m still Prequalified?
You must be “Prequalified” in the New York State Grants Gateway online portal at the relevant FY2024 application deadline to be eligible for funding.
RETURNING applicants: Confirm you are Prequalified Your Prequalificaiton EXPIRES ANNUALLY. Generally, you need to log onto Grants Gateway once a year to recertify your statements and submit your latest filings. Log onto Grants Gateway at https://grantsgateway.ny.gov/IntelliGrants_NYSGG/login2.aspx and to check on your Vault expiration date and if you are expired, submit the expired items.Your Vault status, key expiration dates, and notes posted for your review and action can be viewed in the State Prequalification Application Status Report located in the Management Screen section near the bottom of your Document Vault main page.
Document Vaults in modification, review or open status are not considered Prequalified.
You must be logged into Grants Gateway as the Delegated Administrator to upload and save documents and submit your Vault for review. Be sure the Delegated Administrator is available to submit; NYSCA cannot submit Vault materials on your behalf.
NYSCA and Grants Gateway are not likely to resolve any issues by the application deadline in any Vault submitted less than 7 days before an application deadline.
Contacts:
Email the NYSCA Prequalification Team at [email protected].
The Grants Gateway Team provides live help desk support weekdays 8:00 am to 4:00 pm at (518) 474-5595 or [email protected].
An after-hours support desk is available weekdays 4:00 pm to 8:00 am for account lockouts at (800) 820-1890 or [email protected].
This information is an excerpt from section 8 of the FY2022 Application Manual.
You can read our blog on Prequalification here: https://arts.ny.gov/PrequalificationTips
You can watch our webinar on prequalification here:
https://arts.ny.gov/FY2022Webinars
3. Since Vaults expire annually, how do I check my Vault status?
Your current Document Vault Status, IRS990, Audit, and Char500 Section expiration dates (in the middle column under the modification dates), and comments, if any, can be viewed in the State Prequalification Application Status Report link located in the Management Screens Section near the bottom of your main document vault page.
To view your Status Report:
- Log in as a DELEGATED ADMINISTRATOR here: https://grantsgateway.ny.gov/IntelliGrants_NYSGG/login2.aspx
- Click “Organizations”
- Click “Document Vault”
- Scroll down to the Management Screens Section at the bottom of the page
- Click on the Prequalification Application Status Report link
4. I received a notice that the Grants Management and Prequalification Portal will be changing from Grants Gateway to the Statewide Financial System (SFS). What do I need to do?
The New York State Grants Management team has announced that in the coming year, New York is planning to transition grantmaking activities from the Grants Gateway to the Statewide Financial System (SFS). Following the transition, the Grants Gateway will be retired and SFS will become the State’s new enterprise grants management system. You received notification because you are listed as either the SFS Primary Contact and/or the Grants Gateway Delegated Administrator and following the transition, your Grants Gateway business will need to be managed in SFS.
At the time your organization registered in the Grants Gateway, it received an SFS enrollment email with login credentials and instructions on how to access the SFS Supplier/Vendor Portal. To help ensure a smooth transition, the NYS Grants Management team asks that you log into SFS immediately and verify your organizational profile. Logging in will help ensure timely access to renew your prequalification status, submit claims for payment and bid on future grant opportunities. As a best practice, you should continuously monitor and update your organizational profile in SFS.
If you do not have access to the Vendor Self-Service Portal in SFS or need a password reset, please contact the SFS Helpdesk at 855-233-8363 or [email protected].
Additional details and helpful resources related to the transition from Grants Gateway to SFS can be found on the Grants Management Website.
NYSCA will be updating all our grantees about this process as more information becomes available.