Prequalification Reminder: Quick Guide for New Applicants

All NYSCA Applicants must be Prequalified with New York State in Grants Gateway at the application deadline, March 28 at 4PM.

If you are a new applicant to NYSCA, follow the steps below and submit your Grants Gateway Document Vault for review by March 21. Information for new and returning applicants is also available in Step 2 of our Application Guide.


1. Compile Your Documents

To Prequalify, you will need the following current documents:

  • Certificate of Incorporation or equivalent document

  • IRS 501(c) determination letter

  • IRS 990 from the most recent completed fiscal year

  • Audit/Review and Findings from the most recent completed fiscal year

  • CHAR500 or CHAR410 from the most recent completed fiscal year

  • Board of Directors Profile

  • Senior Leadership Resumes

  • Corporate Bylaws

For more information regarding acceptable documents, required policies, and compliance/capacity requirements, please consult the NYS Vendor Prequalification Manual and Required Document Instructions and Explanations.

2. Log in to the Grants Gateway

Log in to the Grants Gateway. If this is your first time logging in, you will be prompted to change your password at the bottom of your Profile page. Enter a new password and click save.

3. Access Your Document Vault

Click the Organization(s) link at the top of the page and complete the required fields. This page should be completed in its entirety before you save. A Document Vault link will become available near the top of the page. 

4. Complete Prequalification Application

New applicants must answer the questions in the Required Forms and upload Required Documents. 

After completing your Prequalification Application, click the Submit Document Vault link located below the Required Documents section to submit your Prequalification Application for review. Once submitted, the status of the Document Vault will change to In Review.

5. Review and Approval

If your Document Vault  requires any modifications, you will receive email notification from the Grants Gateway system.

When your Prequalification Application has been approved, you will receive email notification that you are now Prequalified to do business with New York State.