All applicants should submit prequalification materials to Grants Gateway BEFORE FRIDAY, DECEMBER 15, 2023, at 4 PM. New York State will be merging Grants Gateway with the State Financial System effective January 2024 and Grants Gateway will be retired. Please submit all prequalification materials before December 15th.


PLEASE NOTE Our FY2024 application period for Support for Organizations, Support for Artists, Support for Targeted Opportunities, and Support for Regrants and Services concluded on July 13, 2023 at 4PM. Our FY2024 Capital Project Opportunities will be announced fall 2023.

Below please find a brief overview of the necessary steps of the application process.  Some steps require approval and validation from New York State, so we recommend starting as early as possible.

You will be disqualified from the grant review process if prequalification is not finalized before the opportunity deadline. NYSCA and Grants Gateway are not likely to resolve any issues by the application deadline in any Vault submitted less than 7 days before an application deadline.

You can read about these steps in further detail in the Application Manual. 

1. Determine Eligibility

To apply directly for a NYSCA grant your organization must be one of the following:

  • A nonprofit organization either incorporated in or registered to do business in New York State to do business in New York State, with a location in New York State and recognized as tax-exempt under the Internal Revenue Code section as a 501 (c ) 3; or a
  • State- or Federally-recognized Native American nation; or
  • A unit of local or federal government in New York State.

Unincorporated groups and individuals may apply through a fiscal sponsor. Learn more about fiscal sponsorship.


2. Prequalify: Obtain a Login

It is MANDATORY that all applicants must prequalify with New York State to receive a grant.  We recommend starting this process as SOON AS POSSIBLE.

You can find the registration form, instructions, and related documents on the New York State Grants Management Website at: .


3. Prequalify: Submit a Document Vault

Log onto the Grants Gateway website

Create and submit a “Document Vault." You will fill out online forms about your policies and practices and upload key documents including IRS determination letters, audits, board information, leadership resumes, and more. 

Find basic instructions and checklists here: Please contact [email protected]  if you have any questions. 

You can learn more about Prequalification by watching our webinar and reading our blog.

Your prequalification WILL expire annually and require updates and document uploads.  You must maintain prequalified status in order to for your application to be considered